Streamlining Operations at Pharmer’s Market with Advanced Integration Systems
About Pharmer’s.
Through their partnership with 240 Logistics, Pharmer’s Market has enhanced its operations by using 240’s integrated tech stack: FlyWheel, QuickBooks, LeafLink, and Flourish. This integration has enabled real-time transactions, reduced manual labor, lowered error rates, and accelerated accounting and payment processes.
The Problem.
Prior to the integration, Pharmer’s Market faced several operational challenges:
Time-Intensive Processes: Manual entry and reconciliation of orders required extensive labor, with two employees spending full days managing brand payouts.
Inefficiencies and Errors: Frequent discrepancies in inventory and payments due to lag in data updates and human error in manual processes.
Limited Transparency: Brands and distributors had limited visibility into real-time financial transactions and inventory levels.
Multi-Platform: Previously the accounting team was having to manually integrate features from multiple platforms in order to complete their payments processing.
The Solution.
The integration of FlyWheel with QuickBooks, supplemented by data synchronization with LeafLink and Flourish, provided a comprehensive solution:
Real-Time Updates: As soon as a delivery is marked complete in the warehouse, the order is updated in QuickBooks without any delay, allowing for immediate accounting adjustments.
Error Handling: Any invoice errors are instantly flagged with a “failed” label, making discrepancies easy to identify and rectify.
Enhanced Communication: Integration allows for real-time discussions between customers and vendors directly through QuickBooks, eliminating the need for manual data entry.
SKU Management and Automation: Automatic updates of SKU numbers and bundling of charges are managed seamlessly, reducing manual workload and potential for error.
Results.
50% Reduction in Labor Requirements: The process that once required four full-time employees now needs only two, allowing the company to allocate resources more effectively.
92% Reduced Processing Time: From 48 to 4 hours - automation and system synchronization delivered a 92% decrease in processing times.
Increased Accuracy and Efficiency: Automated systems have minimized the room for error by 60% and streamlined operations from order entry to payment processing.
Our Process.
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When a delivery is completed and marked in the system, it automatically updates in the accounting system, showing open and partially paid statuses.
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Once an order is finalized in accounting, it is marked as paid automatically, streamlining the payment process.
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All stakeholders have access to up-to-date information on inventory levels and payment statuses, enhancing transparency and operations.
Our Recommendation.
To capitalize on the demonstrated benefits, collaboration with 240L could offer significant advantages:
Adoption of Proven Solutions: Leverage the expertise and successful track record of 240L in integrating complex systems to enhance your business.
Tailored Integration Strategies: Work with 240L to develop customized integration plans that address specific operational needs and challenges within your company.
Shared Learning and Development: Benefit from shared knowledge and continuous learning opportunities as 240 Logistics evolves its integration solutions, keeping your business at the forefront of technological advancements in the industry.
Enhanced Competitive Edge: By adopting these integration techniques, your company can significantly reduce operational costs, improve accuracy, and increase transaction speed, thereby enhancing your competitive position in the market.
Get Started.
The integration of advanced software systems at Pharmer’s Market has not only optimized efficiency but also set a new standard for the industry. By reducing manual labor and processing time, while increasing accuracy and transparency, Pharmer’s Market has enhanced its competitive edge and is poised for future growth. This serves as a model for similar businesses aiming to streamline their operations and repurpose their team more efficiently.